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Technology & Materials Checklist

Questions to Consider:

  • Foresee and expect technical difficulties

    • Have a tech support team on standby for any potential issues that may arise

  • Use user-friendly programs and technology when engaging the audience

    • Is there “how-to” guidance for using certain software and for older and newer users?

    • Is there technological support for audience and attendees?

    • Make sure software and apps are accessible to everyone

      • Are there any copyright issues?

      • Have you gotten permission and consent if you are videotaping or recording the event? 

      • Have you given proper information how the recordings will be protected and distributed?

  • Is the publicity material effective?

  • Have you verified attendance and have a way of marking and taking note of populations who are attending?

  • Have local artists helped with designs?

  • Are speakers, sponsors and outside entities continuing to distribute information and publicizing the event on social media and in their communities?

  • Have all closed captionings and screen readers been turned on for all publicity videos?

  • Have programs and materials been translated?

  • Simple and contrasted colors

    • Be intentional about visual aids

  • Use soft colors

  • Pay attention to patterns

  • Do not overfill image or flier (may be overwhelming if there are strong accents or overcrowded patterns)

  • Are colors considerate to colorblind people?

    • Create a palette here 

    • Use a page filter to see how certain colors look different to colorblind individuals here

    • Check your color contrast here

Lettering / Font Size
  • Have readable font sizes

    • Ranging from: 12 font, 20 font, 40 font

  • Write in plain English

  • Use simple and consistent layouts with bulleted lists

  • Use subtitles or transcripts for audio/visual content

  • Use effective images and diagrams with the text

  • Use any Sans Serif font:

    • Arial

    • Calibri

    • Times New Roman

  • Do not use cursive

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